Hi – Did you know that a lot of people start their day or week without first thinking about what they want to do or accomplish?

Maybe you are one of them…

But you know – It is really a shame!

Why?

Because you can be far more productive when you take 10 minutes each day to write down the days activities and to prioritise them. Let’s review some advantages:

 

  • Your brain is turned on! You will be more effective because your brain is ready for action and it is focussed on the tasks that you have written down
  • You can mark tasks as done. It gives a good feeling and positive energy to mark a task as done on your list. This energy helps you to continue with your next taks.
  • You are prepared. This is a tremendous advantage. Some say that preparation is 90% of your success. Have you ever been in a meeting with people who were not prepared? – than you know what I mean 🙂
stopwatch.

Don’t underestimate these advantages of a simple review of your daily activities. Those 10 minutes are the best investment in the success of the whole day. You will experience that these 10 minutes will save you at least 1 hour each day and it will give you confidence and energy. Please let me know about your methods of preparing for the day…

 

 

 

Greetings Your WorkSmarterGuy      

Lists, lists, lists

This is a short post about the importance of lists in our life. Maybe you hate lists as much as I do – but there is no alternative. To be listless is an inefficient en unproductive way to live life.

Lists are important because they:

  • help you to remember to do things
  • unclutter your mind
  • help you to take inventory
  • are motivating and provide direction
  • help you set goals
  • help you establish priorities
  • keep you focused
  • are satisfying when you can cross off all your accomplishments
  • help you visualize
  • help organise and clarify your thinking (and can move you from generalities to specifics)
  • ……
ThingsiPhone

Of course you can use your iPhone or other device to make lists. There are excellent taks management apps for IOS and Android. I love Todo from Appigo and Things for Mac, iPhone and iPad.

An excellent alternative for Android users is Astrid.

Last but not least there are a lot of cloud services like Remember the Milk or Toodledo.

My wife doesn’t like all these gadgets but she said that I have become more organised since I use my iPhone  🙂

 

Please feel free to leave your comment. I am very interested why and how you use lists (or not).

Cut your meeting time in half

Picture of a stopwatchI am going to share a personal experience with you. This experience changed the way I do things completely.

A few years ago I attended a course in speed reading. The trainer asked this question “What is the fastest way to read this book”. The answers from the group ranged from “read the backside” to “read the table of contents”. You know what the trainer said

The fastest way to read this book is NOT reading it.

So it all starts with setting the right priorities. Today I joined a seminar for entrepeneurs and one of the keynote speakers said that we should be very careful how to spend our limited amount of energy. Meetings really can be a waste of energy and time.

So here is the blueprint to cut the

number of meetings in half (at least)

Step 1:

WHY do we have this meeting? or  – What is the purpose of this meeting?

Sometimes people will say things like

It is very important that the meeting has a specific well defined purpose. In next posts I will write about “brainfriendly meetings”. If there is no purpose your brain will shut off within 15 minutes and start doing other things.  Furthermore – if there is no real purpose you do not have to hold this meeting at all.

Step 2:
Is it really necessary to have this meeting?

Sometimes you get responses like

  • we always meet on mondays
  • to exchange information
  • to keep the project members informed
  • the boss wants us to

These responses can easily be countered. It is more effective to exchange information at the coffee machine or you can make use of adequate ICT solutions to keep you informed about financials, project status etc.

Step 3:
Can we change the interval of the meetings?

Sometimes meetings are on a daily or weekly base. Can your change that interval?

Step 4:
Apply all the steps on all the agendapoints of your meeting.

Applying these four simple rules on your meetings will cut the amout of meetings at least in half. Imagine what you can do with this extra time and energy 🙂

Here are the four rules in a mindmap and here is a downloadable PDF

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